Campus Operations, Business & Other Services
Campus Operations
Custodial and Maintenance Services
Facility Use - Campus Events
Facility Use - Community Events
Mail Services
Printing Services
Recycling
Safety Programs & Resources
Telephone & Voicemail Information
Business Processes
Absence Reporting
All employees must turn in an absence report each month (whether you were absent or not), indicating absences if there are any for the month. Faculty needing information regarding codes for absences may contact the Administrative Assistant to the Vice President of Instruction (916-691-7408). Classified staff needing information regarding codes for absences may call the Administrative Assistant to the Vice President of Administrative Services (916-691-7547). For information on types of absences and how they are to be reported: Absences (Types and Reporting)
Accident/Injury Reporting--Employees
When there is an on the job injury, the first priority is to obtain the necessary medical treatment. For emergency situations, always call 9-1-1 first and the Campus Police (916-558-2221 OR 916-691-7777). Once the emergency situation has stabilized (and for non-emergency accidents), call the College Nurse at (916) 691-7767 or (916) 691-7254 and report the injury. If it is not an emergency, the employee/supervisor should call the college Nnrse for guidance in obtaining the appropriate level of treatment, and to initiate the reporting process.
Accident/Injury Reporting--Non-Employees
This includes students, volunteers or spectators, who may be involved in an accident that causes injuries. For emergency situations, always call 9-1-1 first and the Campus Police (916-558-2221 OR 916-691-7777). Once the emergency situation has stabilized (and for non-emergency accidents), call the College Nurse at (916) 691-7767 or (916) 691-7254 and report the injury. Complete the 'Standard Non-Employee Accident Report Form' with the injured party and turn the form over to your supervisor or site administrator. Note: for classes or activities that require participants to sign the 'Agreement to Participate Wavier/Assumption of Risk' form, please attach a copy of it to the accident Report Form.
Campus Keys
Staff members who need keys must submit a Key Request Form. The forms can be obtained from your area dean or supervisor. After your dean or supervisor signs the form you need to turn it in to our office. Key requests are usually complete one business day after they are received. Please return to our office after one business day to pick up your keys.
Campus Vehicle Use
The campus has four vans available for checkout by staff members. All drivers must have a valid California drivers license and have completed the District driver training. A Request for Vehicle Use form must be completed and turned into our office. You can get the forms from your area dean or supervisor.
Catering/Food on Campus - please review the attached document detailing the guidelines to help you in planning for an event, meeting or activity involving food. Please review this document before bringing in any outside food for an event held on campus.
Email Accounts
Once you have been processed through the Los Rios Human Resources Dept., (HR), the College automatically sets up your computer login and e-mail account. If you have problems with your login or accessing your College e-mail, check with HR to ensure you have completed all required steps. If you have completed them, contact the Help Desk (916-568-3012) for assistance.
Intercampus Mail
Mail delivery and pickup service to all CRC departments for official intra-/inter-campus mail is processed and delivered daily to all areas by 12:00p.m. All out-going mail must arrive in Mail Services (located in the OPS Building) by 2:00p.m. to guarantee same day processing. Personal US Mail is not processed by the Mail Services, but may be placed into the outgoing mail box by College employees. Please make sure your mail has a return name and address on it. If you do not put a return name and address on your mail, the item may be held in the Main Center until proper identification of the sender can be verified. Mail Services does not sell postage stamps. (Stamps can be purchased at the Bookstore).
Mailbox
Faculty teaching on-campus have mail distributed in the Division Office mailbox location. Your mailbox is provided for college related material only. Please check it frequently.
Overtime/Comp time
The rules vary between the collective bargaining agreements for each union to which an employee belongs. Supervisors need to pre-approve all overtime in advance of the employee actually working the overtime hours. Employees are encouraged to consult with their supervisor and their contract for specifics on earning and using comp time, and/or being paid for overtime hours.
Payroll Periods
Payroll warrants for full-time regular faculty are available on the last working day of the month. Payroll warrants for adjunct faculty, substitutes, and full-time overload are available on the 10th of the month following the month taught. If the 10th falls on a weekend or holiday, the warrant will be available on the last working day prior to the weekend or holiday. More information can be found under 'Pay Checks' on the 'All Employees' web page.
Purchasing
Routine supplies are available in the division office. All purchases require prior approval of the division dean and the Vice President of Administrative Services before any expense is incurred. Contact your division office for ordering information.
Receiving
The Receiving Department is located in the northeast corner of the campus and is open Monday through Friday from 7:30 am to 4:00 pm. All purchased deliveries should be directed to 'Receiving' on your purchase requisition. Once shipped, the Receiving Department will then deliver items to the appropriate Division Office or department. After you receive your delivery, verify that the goods received are complete, accurate and in good condition, and let your Division Office or department know. The Division Office (or other dept./ office directly in charge of handling requisitions and purchase orders) will then contact Receiving to release your Purchase Order, so payment can be made to the vendor.
Staff Parking Permits
Staff parking permits are valid on any district property. They are able to be transferred to a second vehicle. Two permits are issued to each staff member free of charge. Additional permits or replacement for lost permits can be purchased for $5.00 each. Staff parking permits are available from Police Services. Please bring the license plate number for each vehicle requiring a permit.
Standard Operating Procedures (SOPs)
Coming Soon
Supplies
Basic supplies (white paper, copier toner, district forms, pens/pencils, whiteboard markers, etc.) are available in your Division Office workroom. If you need additional supplies, please let your Division Office know so that an order to Office Depot can be generated.
Telephone Directories
Phone Directories are available from the Public Information Office, located in the College Center. You can also use the Online Telephone Directory, which also includes a Departmental Telephone List.
Travel
You must submit a travel authorization form at least four weeks before your planned travel if you require the district to pre-pay any expenses. Out-of-State travel requires the approval of the President of the College and the Chancellor. Professional Development funds may be available - see the PD Website for more information. See the back of the Travel Authorization form for more information on allowable amounts for reimbursement.
Other Services and Resources
Grants
The processing of grant applications for the College is coordinated by the Dean of College Planning and Research, prior to going to the District Office. Please contact the Dean at 916-691-7144 for more information about the process. Assistance in writing grant applications should be coordinated through your Division Dean who will work with the District's Director of Contracts and Grants.
Human Resources - Los Rios District Office
Public Information Office (PIO)
The Public Information Officer is responsible for all the marketing and publicity on campus. If you need help advertising a class or a program, call 916-691-7199. The Public Information Office is also charged with updating the information on the marquee at the Center Parkway entrance and the three kiosks at the top of each set of steps.
Professional Development - College