Absences: Forms & Types of Leave
Submitting Absence Report Forms
All faculty, classified staff and managers must submit absence reports each month (whether absent or not), indicating absences if there are any for the month. Absence forms must be signed both by you as the employee and by your supervisor. Absence reports are due on the first working day of the month that follows the month for which you are reporting; faculty absence reports are to be submitted to the Administrative Assistant to the Vice President of Instruction & Student Learning, and classified staff and managers absence reports are to be submitted to the Administrative Assistant to the Vice President of Administrative Services & Student Support.
Types of Leave
Bereavement
You are granted three days for in-state and five days for out-of-state travel due to an immediate family member's death. (Relationship to the deceased and whether out-of-state travel was required must be written on the absence report.)
Jury Duty
You must notify your supervisor immediately upon notification of a jury summons. After processing the absence report, you will receive an affidavit from the District Office requesting monies paid (if any) for jury compensation be remitted to them. (You must include monies paid for mileage, meals, parking, etc.) If a check is not submitted to the District, you will receive a loss of pay of the days/times absent.
Military Leave
You must notify your supervisor immediately upon notification of a military responsibility. A copy of the military orders must be attached to the absence report when submitted.
Personal Business
Each full-time contract/regular employee may be granted a maximum of two days per fiscal year to resolve business-type matters which require attention during work hours and which are the responsibility and rightful concern of the individual. Personal business leave is to be used for activities that the employee could not reasonably be expected to accomplish during non-work hours (such as financial or legal appointments).
Personal Necessity
Depending on the collective bargaining contract, six faculty or seven classified days of accrued sick leave may be used during any academic/fiscal year for personal necessity reasons. Personal necessity leave shall be limited to circumstances that are serious in nature that the employee cannot reasonably be expected to disregard, that necessitate immediate attention and that cannot be taken care of outside of work hours or on weekends. The reason for using personal necessity leave must be written on the absence report when submitted. (Examples of appropriate uses include religious observations, doctor's appointment, car trouble, emergency/unplanned day care for children or illness of immediate family member, family or personal property emergencies, etc.).
Each collective bargaining unit's agreement has more detail on absences and types of leave.