Field Trips and Athletic Travel
Field Trips
Field trips are permitted if they are planned to support the regularly scheduled educational program of a specific class and relevant to the fulfillment of stated course objectives on the Curriculum Course Outline. Required field trips must be in the course description, which appears in the catalog and the schedule of classes.
A faculty member who plans a field trip must complete a "Travel Authorization Request and Faculty Advisory" form and submit them to the division dean with a list of the names of students who will participate. These forms are available in the division/area office.
Advance approval is required for all student travel including field trips. Students must complete an "Agreement to Participate and Waiver/Assumption of Risk” form to participate in a class field trip. Copies of these forms must be filed in the division/area office before the field trip takes place. These forms are available in each division/area office, or at the following link: Agreement to Participate and Waiver/Assumption of Risk Form. Students may be charged a transportation fee for non-required field trips.
Non-required field trips should not be counted toward a student’s grade, unless an alternate assignment is provided as an option. It is the student’s responsibility to contact the instructor regarding the absence and missed work prior to the event.
Student Waiver
The Student Waiver form must be completed and signed by all students for each field trip that they take. This form has fill-in blanks so instructors can input the class name/number or field trip and print them out for students to sign. The waivers must be kept on file for two years. This blank form may not be changed without prior approval by the Los Rios CC District General Services Department.
Bus Requests
If a bus is needed for a field trip, performance, athletic or other event, one "Bus Request" form must be submitted for each event. Forms are available in each division/area office, the Instruction Office or at the following link: Bus Request Form. All requests must be completely filled out and signed by the division/area dean or supervisor. The Bus Oversight Task Force Committee (BOT) meets and prioritizes funding requests for any bus trips for each fiscal year. Out-of-State Travel
A travel request for out-of-state must be submitted four weeks prior to the travel date to allow time for both the College President and the Chancellor to approve the request prior to traveling. A memo from the area dean to the College President supporting and explaining the purpose of the travel must be attached when the form is submitted.
Student Participation in Field Trips or Athletic/Sports Events
Students who are absent from class because they are participating in a campus sponsored field trip or athletic event shall not be penalized for their absence. Students shall be allowed to make up missed work without penalty in a timely manner as specified by the instructor.