Grading: Using the Online Grading System
The Online Grading System (OGS) is a service within the Intranet that allows faculty at all Los Rios colleges to manage class rosters and submit grades. Roster information is downloaded daily from the district student information management system (PeopleSoft). Professors can access lists of students for each class that they are teaching and perform standard enrollment management functions such as giving out permission numbers and submitting withdrawal requests. Class rosters also include drop lists and wait lists, and there is a Contacts page with student phone numbers.
At the end of the class session, professors use the OGS to submit final grades, incompletes, and positive attendance information. This information is stored in an Intranet database table and uploaded to the district's student information management server (PeopleSoft) daily. Once uploaded into the PeopleSoft server, this information becomes part of students' academic records and transcripts.
Incomplete Grade Report
The Incomplete Grade Report is a companion service to the Online Grading System. When submitting final grades, professors may enter an incomplete for certain students in certain circumstances. Incomplete grades must be made up by students within one year. The Incomplete Grade Report provides tools for storing incomplete grade information for faculty.
Miscellaneous Grade Reports
Once grades are submitted, administrators and counselors can access various reports about submitted grades. Here is a brief description of some of the services available:
- Midterm Grade Reports: Counselors at all Los Rios colleges can access midterm grade information by entering the term and the student's student ID number.
- Class Rosters for Administrators: Division deans and Records/Admissions employees can access rosters of any scheduled class and see if grades have been submitted.
- Grading for STAFF Classes: Records/Admissions staff can submit grades on behalf of contract education professors in certain circumstances using this tool.
- Grade Non-submission Reports: This report allows administrators to monitor class sections in which grades have not been turned in.
Link to instructions on using the Online Grading System and its various components at: Online Grading System Interface with PeopleSoft