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Classified Senate

Purpose of the Classified Senate

Purpose of the Classified Senate

 

CONSTITUTION
OF THE
COSUMNES RIVER COLLEGE
CLASSIFIED SENATE

Approved - last page 
 

Article I - Name 

Section 1.     The organization shall be known as the Classified Senate, also known as the Senate.

Article II - Purpose

Section 1.          To serve as a resource for the expression and/or resolution of the various needs, concerns and viewpoints of the classified staff not relating to collective bargaining matters.

Section 2.          To provide the classified staff with a formal, representative voice on any matter affecting the mission and welfare of the college before all college committees, the Chancellor’s Cabinet, the college district board and statewide classified organizations.

Section 3.          To provide activities and opportunities that develop and/or increase skills, productivity and professionalism of the classified staff.

Section 4.          To recommend the appointment of classified representatives to committees requiring classified representation.

Section 5.          To facilitate communication between the classified staff and the rest of the college and district.

Section 6.          To convey the professionalism of the classified staff so that we are recognized and valued.

 

Article III - Membership

Section 1.          The Classified Senate shall be comprised of all non-management employees at Cosumnes River College who fill permanent blue collar, white collar, confidential and non-management supervisory classified positions.

Article IV - Officers and Area Representatives  

Section 1.          The Executive Board of the Classified Senate consists of President, Vice-President, Treasurer, Secretary, Area Representatives and Past President. Duties and responsibilities of the Executive Board are outlined in the Bylaws. All members on the Executive Board are voting members.

Article V - Meetings

Section 1.          Meetings of the Classified Senate shall be conducted according to Robert’s Rules of Order Revised and Updated Edition.

Section 2.          The Classified Senate shall be given one hour of release time per month to hold monthly meetings. Special meetings may be held as needed

Section 3.          Official meetings of the Classified Senate shall consist of no more than seven percent (7%) of the total classified employees (LRCEA, SEIU & LRSA) with a maximum of twenty (20) employees.

Section 4.          Official minutes, agendas and announcements of meetings shall be publicly posted and available to all classified staff, the presidents of the Academic Senate and the Student Association, the president of the college, presidents of each classified union, and the LRCCD chancellor.  The Classified Senate will share a copy of the monthly meeting agenda with the VP of Administration not less than 2 working days prior to said meeting.

Section 5.          Electronic voting may be used. Motions approved by a simple majority vote.

 

Article VI- Shared Governance Committees

Section 1.          The Classified Senate shall work with other constituents to establish both standing (permanent) and, when appropriate, ad hoc (of short duration) committees to assist in the development and implementation of policies and procedures relating to classified staff and to the operational matters of the college, where it does not conflict with union activities.

Section 2.          Membership on standing and ad hoc committees is open to all classified staff.

Section 3.          Each Classified member in a Shared Governance Committee shall:

1.    Be the voice for the Classified Staff

2.    Work with their Area Representative to give a summary of the committee minutes.

3.    Perform other duties as determined by the Classified Senate.

 

Article VI- Senate Committees

Section 1.          The Classified Senate shall establish both standing (permanent) and, when appropriate, ad hoc (of short duration) committees to assist in the development and implementation of policies and procedures relating to classified staff and to the operational matters of the college, where it does not conflict with union activities.

Section 2.         Membership on standing and ad hoc committees is open to all classified staff.

Section 3.         Each Committee Chair shall:

1.    Prepare recommendations relating to the committee’s functions for review and approval by the Classified Senate.

2.    Perform other duties as determined by the Classified Senate.

Section 4.         The standing committees for the Classified Senate are as follows (objectives are developed yearly):

a.   Elections Committee – The goal is to assure the regularity and validity of each election, based on constitutional guidelines.

b.   Website Committee – The goal is to provide information and updates on Classified Senate activities via the Internet.

c.    Fundraising Committee – The goal is to provide fundraising activities for the Classified Senate.

d.   Classified Professional Development Day Committee – Plan and develop a day filled with interactive workshops/training for the classified staff.

e.    Mentorship Committee – Welcome and mentor new classified staff.

f.    Constitution & Bylaws Committee – The goal is to uphold the Senate Constitution & Bylaws, ensure the Senate is operating within its code, and encourage ongoing development of the Constitution & Bylaws.  

Article VII - The Bylaws

Section 1.          Bylaws consistent with and necessary to implement the Articles of the Constitution may be adopted or amended by a simple majority vote of the CRC permanent classified staff. Proxy votes may be submitted in writing or e-mailed to the Classified Senate President.

Section 2.         The Senate shall review the Constitution and Bylaws on an as needed basis.

Section 3.          Any classified staff member, as well as any officer and/or representative of the Classified Senate, may propose additions or amendments to the Bylaws to the Senate or area representatives. The proposals are to be in writing.

 

Article VIII - Ratification and Amendments of the Constitution

Section 1.          This Constitution shall become effective by a simple majority vote of the permanent classified staff at Cosumnes River College (CRC) who votes in an announced Constitution Ratification Election.

Section 2.          The Constitution can be amended by a simple majority of the permanent classified staff at CRC who vote in specially called elections (which may coincide with elections of officers).

Section 3.          Any classified staff member, as well as any officer and/or representative of the Classified Senate, may propose additions or amendments to the Constitution at general meetings of the Senate. The proposals are to be in writing.

Section 4.          If any portion of this Constitution is found to be in violation of local, state, or federal laws, it will be the responsibility of the Senate to amend that portion to attain compliance rather than to declare void the entire Constitution. The Senate shall use the amendment procedures in this Article to carry out this responsibility.

 

 BYLAWS
COSUMNES RIVER COLLEGE
CLASSIFIED SENATE

Article I – Elections

Section 1.     Term(s) in Office.

a.    Senate leadership positions (President, Vice-President, Treasurer, and Secretary) shall serve a term of one year with the option of remaining for a second term without having to be reelected, therefore serving two consecutive years. After serving two consecutive years in the same office the classified member must wait a year before running again for the same office.

b.    The Vice-President shall succeed to the office of President after completion of the term for Vice-President.

c.    In the event that a Senate Leadership position is left vacant after an election, the active Senate members (incumbent and newly elected) and the active Area Representatives (incumbent and newly elected) will:

                                                                                 i.    Actively solicit persons interested in holding office.

1.    Hold a special election to fill the vacant position.

                                                                                ii.    Vote to offer the vacant position to the most recent person to hold that position, waiving the one year waiting period and allowing that person to serve a third consecutive year. (This action will only be enacted in the event that Article I, Section 1., c.i. does not produce any candidates.) After serving three consecutive years in the same office the classified member must wait a year before running again for the office of the President’s.

 

Section 2.          Officer Elections. Nomination and election of Classified Senate Vice-President, Secretary, Treasurer and/or other vacated positions will be held the second week of May.

a.    Each Classified Senate Officer nominee shall have been a permanent classified staff member of Cosumnes River College, for at least one year, and remain so throughout the term of office.

b.    On July 1 the newly elected officers shall assume the responsibility of the classified senate.

c.    The term of office for all elected Classified Senate Executive Board members shall be from the time they assume office until June 30.

d.    The Executive Board shall appoint a committee to deal with all the responsibilities of the Classified Senate Election.

1.    Any Classified Senate member who has any responsibility in connection with the election, and is a candidate for that election, shall relinquish those duties.

2.    Only Classified Senate members can nominate and vote for candidates.

3.    Each permanent classified member has one vote.

e.    The Classified Senate Executive Board will be elected by secret ballot.

1.    All nominees wishing to be placed on the official ballot must submit written acceptance to the council upon receiving notification from the Secretary of their nomination.

2.    Each Classified Senate member shall receive a ballot listing all nominees who wish to run for office.

3.    The candidate receiving the most votes in an election shall be elected.

4.    In the event of a tie, the Classified Senate members in attendance at the next meeting shall elect the office by a majority vote in a secret ballot run-off election.

Section 3.          Representative Elections. Nomination forms shall be prepared by the Elections Committee and distributed to all eligible classified staff. Both nominees and nominators must be permanent CRC classified staff members. Upon notification of their nomination, nominees who wish to be placed on the official ballot must submit a written acceptance letter stating that they will serve if elected, or the name will not be placed on the ballot.

a.    Representatives to the Senate shall be elected by secret ballot.

b.    Each area shall nominate and elect its own representative(s).

c.    Every permanent classified staff member in the area shall have one vote for each vacancy and shall receive a ballot listing all nominees.

d.    Write-in candidates will not be considered on the election ballot.

e.    Absentee voting shall not be permitted.

f.     Each designated area will elect their representatives based on the results of the nomination and voting process.

g.    Representatives will serve for the term of one year with the option of staying for a second term, therefore serving two consecutive years. After serving two consecutive years for the same office the classified member must wait a year before running for the same office. (In case of Area Representative Vacancies – the Senate President can appoint a classified member who has already served two consecutive terms).

 

One representative shall be elected from each area listed below:

1.    Receiving, Custodial, Maintenance, Duplicating, Cafeteria, Police Services, Health Services

2.    Admissions & Records, Business Services, Bookstore, College Planning, President's Office, Outreach

3.    Business & Family Science, Humanities & Social Science, Child Development

4.    Learning Resources & College Technology

5.    DSPS, Tutoring Center, Transfer & Career Center, Counseling

6.    Financial Aid, EOPS, CalWorks, Assessment, Student Development

7.    Physical Education, CVPA

8.    Careers & Tech, Science, Math & Engineering

 

Section 4.         Elections Committee. The Elections Committee of the Senate conducts the Senate's Officer and Representative elections during May of each school year.

a.    The Elections Committee shall be appointed by the Executive Board to deal with all responsibilities of the Classified Senate election.

b.    The committee shall supervise the senate election process, which includes preparing and distributing nomination forms and ballots, determining eligibility to serve, tallying votes, and announcing results by email and other established means of communication. Any classified staff member as well as any officer and/or representative of the Classified Senate who has any responsibility in connection with an election, and is a candidate for that election, shall resign his/her Election Committee responsibilities.

Section 5.     Vacancies/Recall

a.    The President or Vice-President may declare a vacancy when a Classified Senate officer or representative has been absent and/or the position has been vacant for more than three consecutive meetings (except in June, July, or August).

b.    The President may appoint any Senator or Representative to a vacant position until filled by the terms stated in this constitution.

c.    An officer may be recalled by a vote of the Classified Senate. A petition for recall must be signed by forty percent (40%) of the Classified Senate and be presented to the Secretary of the Classified Senate. If the recall is directed towards the Secretary, the President shall be presented the petition.

d.    Within ten days upon receipt, the Classified Senate will subject the petition to a vote.

e.    An officer may be recalled by a two-thirds vote of the Classified Senate.

Article II -  Duties and Responsibilities of Classified Senate Officers and Area Representatives

Section 1.     The President shall:

1.    Preside over all meetings of the Classified Senate.

2.    Prepare an agenda for each Classified Senate meeting.

3.    Make classified appointments to Shared Governance and other committees with classified participation, including standing, ad-hoc, hiring, district-wide and the Chancellor's Cabinet, in consultation with the college president.

4.    Attend the CRC Executive Council meetings, District Chancellor's Cabinet meetings and other committees as assigned.

5.    Call special meetings of the Classified Senate as deemed appropriate.

6.    Develop sub-committees as deemed necessary and define and limit the powers and duties of these committees with classified participation.

7.    Review the minutes prior to Senate approval and distribution.

8.    Ensure that Classified Senate officers and representatives approve any financial expenditure before it is made.

9.    Represent the classified staff at various college and district meetings and functions.

10.   Attend scheduled public Los Rios Board of Trustees meetings or assign a   designee.

11.   Conduct an orientation for officers and new Senate representatives.

12.   Encourage Classified Staff to seek Senate positions, with the possibility of “duties” shadowing

Section 2.     The Vice-President shall:

1.    Assist the President in all duties of the presidency.

2.    Serve as President during an absence of the President.

3.    Succeed to the office of President, upon resignation or removal of President, and then serve the remainder of the year.

4.    Succeed to the President’s Office upon completion of the term as Vice-President

5.    Represent the classified staff at various college and district meetings and functions.

6.    Encourage Classified Staff to seek Senate positions, with the possibility of “duties” shadowing

Section 3.     The Secretary shall:

1.    Take minutes at Classified Senate meetings.

2.    Distribute to all Senate officers and/or representatives the following items: agendas, minutes, memos, ballots, etc.

3.    Keep attendance records of each Classified Senate meeting.

4.    Represent the classified staff at various college and district meetings and functions.

5.    Encourage Classified Staff to seek Senate positions, with the possibility of “duties” shadowing

Section 4.     The Treasurer shall:

1.    Maintain financial records of Classified Senate.

2.    Represent the classified staff at various college and district meetings and functions.

3.    Collect monies, disburse funds, and submit an annual budget for the Executive Board and Council approval.

4.    Chair the Fundraising subcommittee.

5.    Encourage Classified Staff to seek Senate positions, with the possibility of “duties” shadowing 

Section 5.     The Past-President shall:

1.    Advise and guide the current Executive Board.

2.    Perform such other duties as may be assigned by the Executive Board or ordered by these Bylaws.

3.    Encourage Classified Staff to seek Senate positions, with the possibility of “duties” shadowing 

Section 6.    Area Representatives shall:

1.    Shall attend regular monthly Classified Senate meetings.

2.    Serve as a liaison between the Classified Senate and their designated areas.

3.    Canvass the opinions of their designated area(s) on concerns designated by the Classified Senate.

4.    Report to the Senate on matters, questions and/or concerns from their designated area(s).

5.    Report back to their designated areas regarding Classified Senate meetings, Senate decisions, events, etc.

6.    Contact other Classified Staff who are in their area to get a summary of the Shared Governance committee to report to the Senate.

7.    Perform other Senate duties as required.

8.    Encourage Classified Staff to seek Senate positions, with the possibilities of “duties” shadowing

  

This constitution approved by:
Deborah Travis, CRC College President on 4/18/2013

Breanne Holland, CRC Classified Senate President on 4/18/2013
Voted into effect by special election on 4/17/2013 by the Classified Staff