Borrowing Policy

Borrowing Policy

The Cosumnes River College Library is a support service promoting college and life-long learning. The library gives students access to a world of information. Library staff is here to help; please ask if you need assistance with finding or using library material.

Your Student Access Card is your library card. When using it, you agree to abide by Cosumnes River College's Library Borrowing Policy. You are responsible for any library items that are borrowed on your card.

The Library Borrowing Policy Contains the Following Sections:

Library Cards Fine/Fee Appeals Process
Borrowing Limits Lost Materials
Loan Periods Reserve Materials
Renewing Library Material Magazines / Periodicals
Returning Library Material Requesting Items
Overdue Fines Interlibrary Loans

Library Cards

You must have a Student Access Card and be enrolled in classes in the current semester to fully use all of our Library services.

  • Students: your Student Access Card is your library card allowing you to borrow books and media from any Los Rios Community College District (LRCCD) library. Your w-ID and unified password (eLearning, eServices) gives you access to your library record and the library's online research databases from any computer with an Internet connection. Obtain your Student Access Card from Admissions and Records on the main campus or from Student Support Services at the Elk Grove Center. The Los Rios District website provides more information on Student Access Cards.
  • Faculty and Staff have additional Library privileges. See the Employee Borrowing Guidelines for details.

NOTE: Your cards are not automatically activated as library cards upon issue. Activate your card by presenting it to staff at the Library Circulation Desk at the main campus or the Elk Grove Center (Rm. 204).


You are responsible for updating your library record when you change your contact information (e.g. address, phone, etc.). You must present your Student Access Card every time you want to borrow a library item.

If you are not a LRCCD student, faculty, staff, you may apply for a "Friends of the Cosumnes River College Library" card, which includes borrowing privileges at CRC. Return the Friends of the Cosumnes River College Library application form to the Circulation Desk.

NOTE: Report your lost or stolen library card immediately to library staff. You are responsible for all library items checked out on your card and any fines and fees that those items may accrue. Do not lend your library card to anyone.


Borrowing Limits

Check out (i.e. borrow) library material at the Circulation Desk located next to the library entrance. You must present your library card every time you want to borrow a library item.

Borrowing limits indicate how many library items you can check out (i.e. borrow) at a time.

Circulating Books ............................. 7
Circulating DVD/Video ..................... 3
Reserve Materials ............................ 2


Loan Periods

Loan periods indicate how long you can check out (i.e. borrow) a library item. Loan periods range from two hours to three weeks depending on the item.

Circulating Books .......................... 1 week or 3 weeks (may vary by college)
Circulating CD/DVD/Video........... 1 week
Periodicals .................................
(newspapers, magazines, etc.)
Use in Library Only (may vary by college)
Reference Materials ..................... Use in Library Only
Reserve Books............................. 2 hours (Use in Library Only), 1 day, 3 days (may vary by college)
Reserve DVD/Video...................... 2 hours (Use in Library Only) (may vary by college)

NOTE: If you do not know when your library item is due, check your library record online: Log In to My Library Record


Renewing Library Material

You may renew circulating collection items online one-time only as long as no other person has placed a hold on the item.

To renew your item in-person, you must BRING IT to the Library Circulation Desk (library staff cannot renew your item if it is not physically there) OR log in to your library record and renew your item online yourself.

NOTE: No telephone renewals. Students can renew library items only ONE time online. Further renewals must be done in-person and are allowed only if the item has not been requested by another patron. You must have the item with you to obtain in-person renewals.


Returning Library Material

All items must be returned on or before the due date to avoid accruing overdue fines. Items may be returned to one of the four library book drop locations on the CRC campus:

  • Inside the Library, the book drop is located on the west side of the Library Circulation Desk.
  • Outside the Library, the book drop is located to the right of the main entrance to the Library between the 2nd and 3rd floors of the Library Building.
  • Outside the Library Building:
    • On the south side of the Library building (fountain side).
    • On the north side of the Library building (P.E. building side).

NOTE: Library fines continue to accumulate during the hours and days the Library is closed and up to the day the item(s) is returned. You are responsible for any overdue fines, cost of damage, or loss of borrowed materials.


Overdue Fines

If items are returned after the time and/or due date, overdue fines will be assessed. Overdue fines will continue to accumulate up to the time and/or date you return the library item. Return all of your library items on or before the due date to avoid paying overdue fines.

Circulating Collection Fines:

3 week Circulating item.............. $0.50 per day (maximum of $20.00 per item)
1 week Circulating item.............. $1.00 per day (maximum of $20.00 per item)
1 week Circulating DVD/Video.... $0.50 per day (maximum of $25.00 per item)

Reserve Material Fines:

2-hour Reserve ...... $1.00 per hour - maximum of $50.00 per item or replacement cost (whichever is greater)
1-day Reserve ....... $1.00 per day - maximum of $50.00 per item or replacement cost (whichever is greater)
3-day Reserve ....... $1.00 per day - maximum of $50.00 per item or replacement cost (whichever is greater)

NOTE: Non-payment of fines or failure to return checked out material will result in a BLOCK on your college record that could affect registration or other college-related activities.

Payment of Fines:

Library fines may be paid online or at any of the four Los Rios college libraries. To pay fines at CRC, students should first visit the library Circulation Desk to obtain a statement of fines due. This statement must then be taken to the Admissions/Business Office where payment is made. Receipt of payment should then be presented at the Library's Circulation Desk for library system clearance.

Please note Admissions/Business Office hours may be different from Library hours so it is important to confirm both will be open at the time you intend to make payment.


Appealing Library Fines

The CRC Library makes every effort to regulate fines according to well-defined standards.  Each library card holder is responsible for their card and any items checked out on that card.

You have the right to appeal library charges if you feel fines or fees have been inappropriately applied to your account or if mitigating circumstances affected your ability to return items on time.  Appeals must be made within 30 days after the billing date.

Fines will be fully waived if there is clear and valid evidence that the material was returned on time.

Fines may be waived or decreased if there is clear and valid evidence that you were unable to renew or return items because of circumstances beyond your control, such as illness, bereavement, accident, or similar circumstances. 

If you are submitting an appeal based on such circumstances, you must provide supporting documentation, such as a doctor’s note that includes the dates of illness/sudden surgery or a death certificate or notice that proves your relationship to the deceased. 

NOTE: The dates on supporting documentation must correspond to the late period for the items in question.

Fines will NOT be waived for the following reasons (Note: this is not an all inclusive list):

  1. Ignorance of due dates and library policies
  2. Late or non-receipt of the courtesy overdue notices
  3. Failure to return the item on time due to forgetfulness or inconvenience
  4. Failure to notify the Library that your library card was stolen before the due date
  5. Another person used your card, with or without your permission, to borrow library materials
  6. Unsupported claims that verbal or online renewals were made but not recorded
  7. Item lent to someone else and he/she returned it late or failed to return it
  8. Item was returned via mail and was received late or failed to arrive
  9. No memory of checking out item; did not use item; or, did not find item useful

Appeal Process:

If you want to appeal a fine, first speak to the staff at the Circulation Desk of the LRCCD library that owns the material in question and discuss your situation. If you are unsure which library owns the material, ask a library staff member to help you find the information.

If you cannot resolve the issue with a library staff member and wish to carry the appeal further, request the Library Fines Appeal Form. This is a triplicate form and is not available online. Complete the form and return it to the Circulation Desk in the CRC Library. Your appeal will be carefully reviewed and investigated.

While the Library Fines Appeal Committee investigates your appeal, your academic and library record will be temporarily unblocked so that you are not barred from registering for classes and borrowing library materials. 

The Library Fines Appeal Committee typically meets several times a semester to review appeals, except during the summer session.  Once they have met, you will be notified in writing of their decision.

The Committee's decision is final.  If your appeal is approved, your fines will be waived and your record will be cleared.  If your appeal is denied, your academic and library record will be blocked until your record is cleared. 


Lost Materials

You are responsible for any items that are borrowed on your card. If you lose a library item, you will be charged a $10.00 NON-REFUNDABLE processing fee plus the cost of a replacement copy of the item.

If you find the lost item within 30 days of payment, you may bring the item and the original receipt of payment to the Library Circulation Desk to receive a refund of the replacement cost. You will still be responsible for the maximum $20 overdue fine.


Reserve Materials

Reserve materials are located behind the Library Circulation Desk. The Reserves collection consists primarily of textbooks and required class readings. Most of these items are donated by professors, thus the library does not have copies of every textbook. Reserve materials have a shorter loan period so that more students have access to them.

You may only borrow two (2) reserve items at a time. Most reserve items, especially textbooks, have a 2-hour borrowing period and may only be used in the Library. A limited number of reserve items may have longer loan periods. Make sure to check the due times and/or date when borrowing reserve items.

Reserve items cannot be placed on hold; they are available on a first-come, first-served basis. Reserve items from other Los Rios college libraries cannot be requested. You may go to the Los Rios campus library which owns the item to use it.

You can search for reserve materials in the Library Catalog by your professor's last name (e.g. SMITH), by course title (e.g. ENGWR 300), or textbook title. Write down the item's call number (e.g. E184.C5 B432 2003) and take it to the Library Circulation Desk. Staff will pull the reserve book for you.

Remember to return your reserve items before they are due to avoid overdue fines.

Overdue Fines for Reserve Materials:

2-hour Reserve ...... $1.00 per hour - maximum of $50.00 per item or replacement cost (whichever is greater)
1-day Reserve ....... $1.00 per day - maximum of $50.00 per item or replacement cost (whichever is greater)
3-day Reserve ....... $1.00 per day - maximum of $50.00 per item or replacement cost (whichever is greater)


Magazines / Periodicals

CRC Library currently subscribes to many print periodicals (e.g. magazines, journals, newspapers). Current issues of these print periodicals are available on our magazine display and newspaper rack for browsing and reading.

Older issues of the displayed periodicals are stored behind the hinged shelves underneath the display (pull up the hinged shelves to see the older issues) and on the bound periodicals shelves on the second floor of the library.

Older issues of newspapers are behind the Circulation Desk (ask at the Circulation Desk for the issue date want).

All of the above physical periodical collections must be used in the Library; they are not available for check-out, but photocopies can be made.

In addition to the physical periodical collection, access to online periodicals and articles is available 24/7 through the Library’s online research databases. Search the A to Z Periodical Title List, to find out which online periodicals provide the full text of their articles in our various online research databases.

If you are off campus, you will need a current, activated library card to log in to the databases before you can view the A to Z Periodical Title List.

NOTE: In the library online research databases, full text availability of articles is determined by a legal contract between the periodical publisher and the database provider. Speak with a reference librarian for more options to find a full text article if it cannot be found via the library online research databases.



Requesting Items

If you want a library item that is already checked out by another person or is owned by another LRCCD Library, you may request it by placing a hold through the Library Catalog. Look up the item in OneSearch, click the Request button and enter your credentials to place it on hold. Items sent from our sister libraries are generally available for pick-up within 2-3 business days of placing the request. You will be notified that your request is ready for pick-up through your Los Rios Gmail account. You may also check your library record online.

Note: Reserve Materials CANNOT be requested. If a reserve item is owned by another LRCCD college, you may go to that library to use the material. You must have a current Student Access Card to check out material from any LRCCD Library.


Interlibrary Loans

If you want an item not owned by the CRC library or by any of our sister colleges, you may request a free interlibrary loan.  You must have a current, activated Student Access Card to use this service.

InterLibrary Loan Request forms are available at the Library Circulation Desk, the Reference Desk, and online.  Request forms must be filled out completely and need to be submitted in-person at the Library Circulation Desk.  


NOTE: You are responsible for any overdue fines, cost of damage, or loss of borrowed materials.



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The Library is closed May 23 - June 9.

Summer Session:
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Phone: (916) 691-7266

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